DMS for Accounts Payable

 

Kairee DMS provides document management solutions for Accounts Payable (AP) and Invoice Processing in organisations.

The Features and benefits of implementing document management system by Kairee DMS for the Accounts Payable Module in Accounts DepartmentsĀ have been mentioned alongside in the boxes. However, these are just to give You an overview of what can beĀ accomplished. Please get in touch get a comprehensive strategy for your Accounts Departments related document management savings.

FAQs

Windows or Linux?

We provide document management software based both on the Windows and Unix / Linux platforms. We also provide DMS integrations to the most commonly used ERP & CRM systems.

Where in India?

Our head office is in Pune, Maharashtra and we have offices in major cities like Delhi NCR, Mumbai, Bangalore, Hyderabad, Chennai and Kolkata.

The paper documents like purchase orders, invoices, bills, payment checks etc. can be scanned using different types of scanner and other devices. These scanned images can be uploaded to document management software and stored making them searchable and retrievable as required.

The document management system simplifies the maintenance and consolidation of the Invoices, accounts payable and receivable documents based on the vendors and buyers, dates and document disposition.

The document management system by Kairee DMS supports the archiving feature. The entire database relevant to the account payables and finance can be archived in a central repository so that the important data cannot be lost.

Workflows for accounts payable and receivable can be configured in a document management system. The workflow automates the distribution of the Invoices and bills to the relevant departments for reviewing and approval ensuring a consistent flow and secure handling of the documents.

The document management software can be integrated with existing Invoice driven ERPs, applications and other software so that the documents and data from the internal software can be configured in a workflow.

The process of auditing is expedited as the invoices, relevant notes, purchase orders etc. are consolidated and can be retrieved quickly. The consolidation and maintenance makes the documents compliant with the regulatory authorities.

Document Management Solutions for Accounts Departments

The document management system by Kairee DMS simplifies the process of converting paper invoices and account payables to electronic files that can be entered into a workflow for an automated circulation to various departments. The electronic distribution of documents can improve the efficiency, save time and reduce the cost and risk of errors.The Accounts Payables (AP) or the Accounts Receivables (AR) that are received through digital means like emails can also be administered into the workflows, electronically edited, approved and stored in the document management system by Kairee DMS.

The features of document management software utilised for creating Invoices, accounts payable and receivable and Purchase Orders (PO) include scanning the physical documents, maintaining, storing and archiving. In addition to these features workflows also can be created to automatically drive the processes of routing, reviewing, consolidation, editing and generating notifications and reminders. Improving buyer and supplier management, regulating audit and transaction validation in the accounts departments of an organisation are some of the advantages of the document management system by Kairee DMS.

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